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How to Estimate How Much Paper I Have?

By April 23, 2020 No Comments

When planning a document scanning project, it is necessary to at least estimate the number of documents, and amount of paper, that you wish to digitize so that you can create a budget for your project.

Needless to say, nobody has the time to count every piece of paper in a filing cabinet or banker’s box.

Fortunately, with more than 15 years of document digitization experience, Bay Area Records can work out a close estimate of how much paper you wish to convert during your scanning project. An accurate and transparent estimate of project volume is a great first step.

 

How much paper can fit in a standard banker’s box?

Figuring out how much paper you have is not that difficult if you just know how much paper is in one box, and can assume that all boxes are more or less the same.

Most businesses store their historical documents in standard cardboard file boxes, usually referred to as banker’s boxes. These boxes are 10” tall x 12” wide x 24” long.

A standard banker’s box will hold between 2,000 and 2,500 pages, depending on how tightly packed they are and whether pages are packed length-wise or width-wise.

 

How much paper can fit in a standard filing cabinet?

The number of pages per inch in a filing cabinet also depends on how tightly the papers are packed together. On average, you can estimate that you have about 5,000 pages per drawer in your filing cabinet, or an amount that could be packed in to two banker’s boxes.

A standard 4 drawer filing cabinet can therefore approximately 10,000 pages – 2 banker’s boxes per drawer if it is full.

Although this is an approximate number, it will give you an idea of how many boxes you have, or approximately how many actual documents that you might need to scan.

 

About Bay Area Records

Bay Area Records adheres to high-security standards while working with our clients’ documents.

Bay Area Records is a PIPEDA (Personal Information Protection and Electronic Documents Act) and PHIPA (Personal Health Information Protection Act) compliant organization with designated privacy officers, written privacy policies and a staff privacy training program.

We understand the confidential nature of our client’s records and the issues surrounding the protection of the information which our clients may entrust to us as their agents.

Bay Area Records’ OdissTM  Document ManagementSoftware  strictly follows industry-specific guidelines and policies in order to maintain the utmost security and discretion in every sector and is compliant with all Canadian data laws.

Contact us to learn more about our secure solutions for your business.

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