Electronic Archiving

Electronic Archiving Services – Preparing and Purging Records

The most labour intensive part of digitizing paper documents is the process of preparing and purging documents to be “scanner ready.”   Some clients require only portions of their records to be retained and scanned, and don’t want to go through the time and trouble of purging documents that don’t need to be kept.  Purging ensures that duplicate and redundant documents do not occupy space – and degrade functionality – of the digital archive.

The experts at Bay Area Records have extensive skills and experience in preparing and purging documents for fast, effective archiving.

Our preparation and purging services include:

  • Compiling an inventory of the records being digitized
  • Removing individual documents from file folders and binders, and confidentially destroying them, or  returning these documents to the client, if desired
  • Removing staples, paper clips and other fasteners
  • Mounting documents that are too small to scan on their own
  • Repairing any tears in documents

Let’s talk so you can get started today!

Bay Area Records
40 Wellington Street North
Hamilton, Ontario L8R 1M8
Tel: 905-522-6127

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Client Testimonials
Since 2003, Hamilton Health Sciences has used Bay Area Records to digitize our patient records. We have found them to be excellent partners, who provide great value through an impressive commitment to responsiveness and quality.
Paul Sandor, Director Decision Support, Coding and Health RecordsHamilton Health Sciences
"We selected Bay Area Records Conversion based on a number of considerations that were critical to the NHS. They were experienced with a project of this magnitude, price, quality, turnaround time, privacy and security.”
Jane DoanDirector of Health Information Management and Patient Registration Niagara Health System
“We were impressed with Bay Area’s leading practices and its experience in handling complex health information applications. Bay Area is cost effective and has a proven track record of accuracy in converting patient records.”
Julie DePaulDirector of Health Information Services and Chief Privacy Officer Joseph Brant Hospital
“Working with Bay Area Records Conversion, McKenzie Lake has utilized industry-leading technology to scan, index and convert our entire corporate records library to digital PDF files. As a result, we have eliminated over 250 feet of shelf space containing over 1,300 corporate minute books, all while maintaining compliance with provincial and federal privacy, corporate and tax laws."
David Arntfield, LLPMcKenzie Lake Lawyers, London, Ontario
"Since 2008 we have been using the services of Bay Area Records Conversion each year to digitize our paper client files, including oversized architectural and structural drawings. Bay Area Records Conversion has provided us with excellent services and technical advice, all delivered in a time frame that ensures our easy access to accumulated critical business records. I have no doubt that given the opportunity the company will provide excellent service to clients, well beyond expectations."
George Fejes, Architect and EngineerIrish Creek Consultants, Cambridge, Ontario
"We have been using scanning services for the past year and must say that we appreciate the friendly, courteous and professional service. Our turn-around-time is very quick and fabulous. This arrangement has brought great efficiencies in our process."
Bessie Carydis, Director, Certification & Prior Learning Assessment Canadian Society for Medical Laboratory Science
Summary
Electronic Archiving
Service Type
Electronic Archiving
Provider Name
Bay Area Records Conversion,
40 Wellington Street North,Hamilton,ON-L8R 1M8,
Telephone No.905-522-6127
Area
Southern Ontario
Description
Our electronic archiving service purges your redundant documents so they don't occupy space – and degrade functionality – of the digital archive.