Coding/Indexing (assigning file logic and search fields to scanned images)

Expert Coding and Indexing Services for Fast, Efficient Archiving

It should take no more than a few minutes to find any archived electronic document. Electronically archived documents must first be categorized into useful and meaningful search fields, file names and structures. That way your files will end up where they’re supposed to – and can be found quickly when you need them.

Bay Area Records works with clients to determine how best to organize their scanned documents. We’ll name the files according to client specifications and provide a final quality control check to ensure a 99% accuracy for all scanned images.

Bay Area Records also offers advanced search features – such as optical character reading and complex document categorization – to match each client’s current file structure and the requirements of any electronic document management system or electronic medical record. We also provide advice on the use of document bar coding to improve document search functionality.

Talk to us to learn more today!

Bay Area Records
40 Wellington Street North
Hamilton, Ontario L8R 1M8
Tel: 905-522-6127

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Client Testimonials
Since 2003, Hamilton Health Sciences has used Bay Area Records to digitize our patient records. We have found them to be excellent partners, who provide great value through an impressive commitment to responsiveness and quality.
Paul Sandor, Director Decision Support, Coding and Health RecordsHamilton Health Sciences
"We selected Bay Area Records Conversion based on a number of considerations that were critical to the NHS. They were experienced with a project of this magnitude, price, quality, turnaround time, privacy and security.”
Jane DoanDirector of Health Information Management and Patient Registration Niagara Health System
“We were impressed with Bay Area’s leading practices and its experience in handling complex health information applications. Bay Area is cost effective and has a proven track record of accuracy in converting patient records.”
Julie DePaulDirector of Health Information Services and Chief Privacy Officer Joseph Brant Hospital
“Working with Bay Area Records Conversion, McKenzie Lake has utilized industry-leading technology to scan, index and convert our entire corporate records library to digital PDF files. As a result, we have eliminated over 250 feet of shelf space containing over 1,300 corporate minute books, all while maintaining compliance with provincial and federal privacy, corporate and tax laws."
David Arntfield, LLPMcKenzie Lake Lawyers, London, Ontario
"Since 2008 we have been using the services of Bay Area Records Conversion each year to digitize our paper client files, including oversized architectural and structural drawings. Bay Area Records Conversion has provided us with excellent services and technical advice, all delivered in a time frame that ensures our easy access to accumulated critical business records. I have no doubt that given the opportunity the company will provide excellent service to clients, well beyond expectations."
George Fejes, Architect and EngineerIrish Creek Consultants, Cambridge, Ontario
"We have been using scanning services for the past year and must say that we appreciate the friendly, courteous and professional service. Our turn-around-time is very quick and fabulous. This arrangement has brought great efficiencies in our process."
Bessie Carydis, Director, Certification & Prior Learning Assessment Canadian Society for Medical Laboratory Science
Summary
Coding and Indexing
Service Type
Coding and Indexing
Provider Name
Bay Area Records Conversion,
40 Wellington Street North,Hamilton,ON-L8R 1M8,
Telephone No.905-522-6127
Area
Southern Ontario
Description
Taking you more than a few minutes to find documents? We code & index digital documents into useful and meaningful search fields, file names and structures.